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Institutional Responsibilities for the Enrollment of Students Across Multiple Institutions

  A.  Purpose

Increasingly, students are more mobile in their pursuit of secondary and postsecondary education. This mobility should be encouraged and supported by state policies which assist them in the attainment of their educational goals while continuing to guarantee the quality of the experience. Within secondary settings, appropriately qualified  students should be provided reasonable opportunities and mechanisms to benefit from postsecondary education and training. Within postsecondary settings, appropriately qualified students should be provided reasonable opportunities and mechanisms to take collegiate-level coursework across multiple settings. Accordingly, both secondary and post-secondary institutions should consider enrollment procedures and accommodations between and among different types of campus settings that encourage student access, progression, and achievement through varied enrollment options. Specifically, such policies should:

1.      Help students successfully transition from secondary to postsecondary education;      

2.      Reduce the necessity for remedial coursework;      

3.      Create opportunities for students to advance their educational goals more effectively and efficiently; and      

4.      Provide multiple and varied opportunities for educational advancement, while assuring appropriate levels of academic rigor.      

The policy which follows, while referring to secondary institutions, is intended only to be binding upon public postsecondary institutions. The Board of Regents shall work with the Board of Elementary and Secondary Education to resolve any secondary institution issues which may occur as a result of this policy.  

B.   Definition of Terms      

Before establishing parameters, it would assist all affected parties to understand the different circumstances of student multiple enrollment that this policy is designed to address:      

1.      Dual Enrollment - the simultaneous enrollment of a student at both a secondary and a postsecondary institution.      

2.      Cross Enrollment - the simultaneous enrollment of a student in more than one postsecondary institution wherein one institution serves as the student s home institution.      

3.      Concurrent Enrollment - the simultaneous enrollment of a student in more than one postsecondary institution wherein the student does not designate a home institution.  

C.   Institutional Responsibilities      

Below is information which defines institutional responsibilities to accommodate the needs of varied multiple student enrollments as defined above.        

1.      Dual Enrollment               

a.      Student Receiving Both Secondary and Postsecondary Course Credits                        

Student Admission. It is assumed that the secondary admission procedures have already been resolved. It is then incumbent upon the postsecondary institution to ensure that the student meets its admission requirements. Postsecondary institutions shall be guided by requirements of Academic Affairs Policy 2.18 - Minimum Requirements for Placement into Entry- Level, College-Level Mathematics and English. Each postsecondary institution shall establish appropriate age requirements as necessary.                        

Student Mix. Courses offered via dual enrollment may be comprised of all secondary students or a mix of both secondary and postsecondary students. Both the secondary and postsecondary institutions shall jointly agree upon the appropriate student mix.                        

Course Content. Both the secondary and postsecondary institutions shall jointly determine the appropriate level of course content. For postsecondary institutions, course content may not be any less than that which is required of a similar course open to postsecondary students only.                        

Faculty. The faculty assigned to teach the dual enrollment course may be an employee either of the secondary or postsecondary institution. Both the secondary and postsecondary institutions shall jointly agree upon faculty appointment. Postsecondary institutions shall ensure that secondary faculty possess necessary qualifications and meet appropriate regional and program accreditation requirements for instruction. It is assumed that secondary institutions shall also ensure that postsecondary faculty possess necessary qualifications and meet appropriate accreditation requirements for instruction.                        

Course Setting and Learning Support (Facilities, Equipment, Access to Appropriate Supporting Learning Resources, etc.). Dual enrollment courses may be offered at a secondary institutional setting, a post- secondary institutional setting, or an appropriate neutral setting. This decision shall be a mutual one of both the secondary and postsecondary institution. Both types of institutions shall jointly ensure the appropriateness of the location, access to physical facilities, access to appropriate equipment, and access to appropriate learning resources.                        

Awarding of Course Credit. Dual enrollment courses of this type shall be accepted for appropriate credit by both types of institutions. No dual enrollment course of this type may be offered without such agreement. It shall be incumbent upon both institutions to fully inform enrolled students of the type and applicability of such credit. The postsecondary institution shall include the college course, credit attempted, credit earned, and course grade on the student's permanent postsecondary education transcript.                        

State Oversight. Postsecondary institutions shall annually report to the Board of Regents dual enrollment courses offered, where offered, the numbers of students enrolled in each, and the course credit awarded in each. It is assumed that similar requirements shall be set by the Board of Elementary and Secondary Education for secondary institutions.               

b.      Student Receiving Postsecondary Course Credits Only                        

Student Admission. The postsecondary institution shall ensure that the student meets its admission requirements. Postsecondary institutions shall be guided by requirements of Academic Affairs Policy 2.18 - Minimum Requirements for Placement into Entry- Level, College-Level Mathematics and English. The postsecondary institution shall establish appropriate age requirements as necessary.                        

Student Mix. Courses offered via dual enrollment may be comprised of all secondary students or a mix of both secondary and postsecondary students. The postsecondary institution shall make this decision.                        

Course Content. The postsecondary institutions shall determine the appropriate level of course content. Course content may not be any less than that which is required of a similar course open to postsecondary students only.                        

Faculty. The faculty assigned to teach the dual enrollment course may be an employee either of the secondary or postsecondary institution. The postsecondary institution shall decide upon faculty appointment. Postsecondary institutions shall ensure that faculty possess necessary qualifications and meet appropriate regional and program accreditation requirements for instruction.                        

Course Setting and Learning Support (Facilities, Equipment, Access to Appropriate Supporting Learning Resources, etc.). Dual enrollment courses may be offered at a secondary institutional setting, a postsecondary institutional setting, or an appropriate neutral setting. This decision shall be made by the postsecondary institution. The postsecondary institution shall ensure the appropriateness of the location, access to physical facilities, access to appropriate equipment, and access to appropriate learning resources.                        

Awarding of Course Credit. Dual enrollment courses of this type shall be accepted for appropriate credit by the postsecondary institution. No dual enrollment course of this type may be offered otherwise. It shall be incumbent upon the postsecondary to fully inform enrolled students of the type and applicability of such credit. The postsecondary institution shall include the college course, credit attempted, credit earned, and course grade on the student's permanent postsecondary education transcript.                        

State Oversight. Postsecondary institutions shall annually report to the Board of Regents dual enrollment courses offered, where offered, the numbers of students enrolled in each, and the course credit awarded in each.        

2.      Cross Enrollment               

Student Admission. Both the home postsecondary institution (receiving the cross enrollment course credit) and the host postsecondary institution (offering the cross enrollment course) shall ensure that the student meet their admission requirements. Postsecondary institutions shall be guided by requirements of Academic Affairs Policy 2.18 - Minimum Requirements for Placement into Entry-Level, College-Level Mathematics and English. The home postsecondary institution may impose a reasonable limit as to the amount and date of completion for course credit earned at host postsecondary institutions.               

Student Mix. N/A.               

Course Content. The host postsecondary institution offering the cross enrollment course shall determine the appropriate level of course content.               

Faculty. The host postsecondary institution offering the cross enrollment course shall decide upon faculty appointment. Both the home and host postsecondary institutions shall ensure that faculty possess necessary qualifications and meet appropriate regional and program accreditation requirements for instruction.               

Course Setting and Learning Support (Facilities, Equipment, Access to Appropriate Supporting Learning Resources, etc.). The host postsecondary institution offering the cross enrollment course shall decide the location of course offering. This institution shall ensure the appropriateness of the location, access to physical facilities, access to appropriate equipment, and access to appropriate learning resources.               

Awarding of Course Credit. Cross enrollment courses shall be accepted for appropriate credit by both the home and host postsecondary institution. No cross enrollment course of this type may be offered otherwise. It shall be incumbent upon both postsecondary institutions to fully inform enrolled students of the type and applicability of such credit.               

State Oversight. The host postsecondary institution offering the cross enrollment course shall annually report to the Board of Regents cross enrollment courses offered, where offered, the numbers of students enrolled in each, and the course credit awarded in each.        

3.      Concurrent Enrollment               

Students simultaneously taking coursework at varied postsecondary institutions without designation of a home institution shall be governed by appropriate policies and procedures of each postsecondary institution offering courses in which they are enrolled. Postsecondary institutions shall work together to synchronize such policies and procedures to the greatest extent possible. It is incumbent upon all postsecondary institutions to eliminate undue barriers which inhibit/prohibit the applicability of credit earned across varied institutions.

© STATE OF LOUISIANA BOARD OF REGENTS. ALL RIGHTS RESERVED